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**Privacy Policy**

Last Updated: February 3, 2026


CoHR Admin Solutions Inc. ("CoHR Admin Solutions", "we", "us", "our") is committed to protecting your privacy and personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Ontario's Personal Health Information Protection Act (PHIPA) where applicable, and all other relevant Canadian federal and provincial privacy legislation.


About Our Organization

CoHR Admin Solutions Inc. provides human resources consulting, health & safety compliance services, and workflow optimization solutions for small and mid-sized businesses in Ontario. We facilitate implementation of third-party platforms for HR and safety compliance, helping clients meet regulatory requirements while focusing on business growth. All personal information we collect is used solely to deliver these services and is maintained with the highest standards of confidentiality and security.


Personal Information We Collect

To provide our services, we collect the following personal information:

      • Contact information (name, business title, email address, phone number)
      • Business information (company name, address, industry, size)
      • Information shared through consultations, emails, forms, or uploaded documents
      • Website analytics data (page views, visit duration) to improve our services


How We Use Personal Information

We use personal information for legitimate business purposes, including:

      • Responding to inquiries and delivering consulting services
      • Managing client projects and platform integrations
      • Communicating service updates and scheduling meetings
      • Maintaining business records and improving service delivery
      • We do not sell, trade, or disclose personal information to third parties for marketing purposes.


Disclosure of Personal Information

Personal information is disclosed only as necessary and under strict confidentiality:

      • To service providers supporting our operations (e.g., cloud hosting, email services) bound by data processing agreements
      • To client systems when acting as authorized administrators or consultants
      • To regulatory authorities or law enforcement when required by law. No personal information is shared for third-party marketing or unrelated commercial purposes.


Data Security and Storage

We implement appropriate technical, physical, and organizational safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. Data is stored in secure Canadian-hosted systems compliant with PIPEDA requirements. While no system is completely impervious to security risks, we maintain industry-standard protections and monitor for vulnerabilities.


Data Retention

Personal information is retained only as long as necessary to:

      • Fulfill the purposes for which it was collected
      • Meet legal, regulatory, or contractual obligations
      • Resolve disputes or enforce agreements. Once these purposes are satisfied, information is securely deleted or anonymized in accordance with applicable retention laws.


Your Privacy Rights Under Canadian Law

Under PIPEDA and applicable provincial laws, you have the right to:

      • Access: Request confirmation of whether we hold your personal information and obtain a copy
      • Correction: Request updates to inaccurate or incomplete information
      • Withdrawal of Consent: Where consent forms the legal basis for processing, withdraw it subject to legal/contractual restrictions
      • Complaint: Contact us or the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated


To exercise these rights, contact our Privacy Officer using the details below. We respond within 30 days as required by law.


Third-Party Services and Links

Our website may link to external services or contain embedded content. We are not responsible for the privacy practices of third parties. When using linked services, their privacy policies apply. Review them carefully before providing personal information.


Updates to This Policy

We may update this Privacy Policy to reflect legal requirements or business changes. The "Last Updated" date indicates the latest version. Continued use of our services after updates constitutes acceptance of the revised policy. Significant changes will be communicated directly to affected individuals.


Contacting Us

Privacy Officer

CoHR Admin Solutions Inc.

Email: info@cohradmin.ca

Phone: 226-922-9631


For privacy concerns, we respond promptly and transparently. If unsatisfied, you may contact:


Office of the Privacy Commissioner of Canada

30 Victoria Street

Gatineau, QC K1A 1H3

1-800-282-1376 | www.priv.gc.ca